With experience managing small and large-scale events in various regions of WA, ATL Events understands just what it takes to successfully manage an event in a remote location.
Many believe that managing an event in a remote or regional location is no different to any other event, and whilst we agree the general event management principals do apply there are a number of other aspects that need to be taken into consideration:
Location:
Do your research on where exactly the event will be held, and just what is around. It is always good to know the largest town near the event location. A site inspection is a must. The more information you can gather prior to the event the better.
Logistics:
A whole new element of logistics is added to regional events with freight and deliveries to site and transport for suppliers, crew and entertainers. Detailed production schedules are a must as well as precise delivery requirements in writing. A Logistics Manager onsite from bump in through to bump out is a definite recommendation.
Community:
It is important to include local business when managing events in remote locations. You will also find their knowledge of the local area will be extremely helpful. Whilst it may not always be possible it is important to support these businesses and involve the community as much as possible.
Attention to Detail:
When planning a regional event it is best to take OCD to the next level. There is little to no margin for error due to the isolation of the venues. You must double and triple check that you have everything as it is not possible to make a quick phone call and have something delivered within the hour. If this means you personally stand and watch equipment being loaded then do it.
OH&S:
Remote locations can spark a number of hazards that would not normally be experienced. Extreme temperatures, long hours, rough terrain are just a few of the potential concerns. Risk management plans are extremely important, as are safety inductions for all on site. PPE clothing is highly recommended.
Contingency:
Its really important to have a back up plan in your head for all aspects of the event, there are so many additional elements that can go wrong holding an event in a remote location so it is worth taking the time to consider plan B.
Communication:
Above all else communication is the key, ensuring all parties know their responsibilities and your expectations. Often timeframes are shortened and crew numbers are reduced as a result of the remote location so it is important to be concise and detailed in your briefings.
Oh and most importantly if you are travelling to regional WA don’t take anything you don’t want covered in a lovely tinge of red.